Data Acquisition and Processing

The Data Coordination Center (DCC) serves as a critical element of the IDCRP’s research efforts by providing high-quality data collection, management, processing, and access.

The DCC team is comprised of data system designers, data managers, data entry staff, and SAS / Oracle programmers (led by Edward Parmelee, Chief) who support IDCRP research investigations by providing expertise related to the conceptualization, design, collection, management and cleaning, analysis, and publication of study data. The essential resources provided by the DCC are utilized for all IDCRP research studies where the Program is the primary source of data as either the collector or repository. During the past year, the data configuration programming and SAS programming groups were combined with the goal of improving productivity and effectiveness. Overall, 31 IDCRP studies were supported by the DCC in 2018, including 4 studies that were entirely Military Health System (MHS) Data Repository-based.

A considerable effort in 2018 was related to expanding the use of the MHS Data Repository as a data source for IDCRP studies. The IDCRP was first granted permission to access this valuable resource several years ago in order to supplement the data utilized in studies from the Trauma-Related Infections and HIV Research Areas. During the past year, the DCC began acquiring data for other studies, including cohorts that are completely virtual (i.e., relying solely on MHS Data Repository). Access to the MHS Data Repository is restricted and the DCC presently is working to increase the number of staff with appropriate clearance to be allowed to abstract data, which is expected to be completed in 2019.

Another accomplishment in 2018 was the implementation of REDCap, which is a fully-functional electronic data collection system and workflow approach widely used by academic organizations, as well as the DoD for designing and entering clinical data into study databases. The system provides participant interaction features not previously available, such as text messages. Using REDCap, the DCC completed setup of data collection systems for two protocols that required rapid development due to time constraints, something we had not been able to do with our legacy data systems. The protocols were the Shiga Toxin-producing Escherichia coli (STEC) Outbreak Investigation in the EIDAR Research Area and the Pragmatic Assessment of Influenza Vaccine Effectiveness in the DoD (PAIVED) trial as part of the ARI Research Area.

In 2019, the primary goals of the DCC are to continue implementation of REDCap and transfer current studies that use the older electronic data captures systems into a new data workflow in REDCap. In addition, REDCap will be validated as 21CFR11 compliant in order to use it to conduct intervention-based clinical trials. Furthermore, the IDCRP hosts a registry to store certain protected health information and personally identifiable information about subjects enrolled in our studies. As with the current electronic data capture systems, the registry system no longer meets the changing needs of the IDCRP, and a new registry will be implemented in the coming year.

Highlights 

  • Acquired data from the MHS Data Repository for four studies and completed approval process necessary to acquire data for two additional studies.

  • On-boarded and implemented use of REDCap with setup of electronic data collection systems for two new high priority protocols. Data collection systems were designed, programmed, and put into production within approximately two months.

  • Implemented the National Institutes of Health Toolkit for cognitive assessment for the HIV Research Area ALLHANDs protocol.

IDCRP DCC Lead FedCASIC 2015 Workshops

The IDCRP Data Coordination Center lead four workshops at the FedCASIC 2015. The FedCASIC workshops are held annually, sponsored by the US Census Bureau and the US Bureau of Labor Statistics. CASIC is an acronym for Computer Aided Survey Information Collection, and these workshops are an opportunity for government employees and contractors to present and discuss new, novel, and effective methodologies for collection of data via computer. This year's theme is "Reengineering Survey Design Through Technological Innovation."

IDCRP presentations at FedCASIC 2015:

 

 

 

 

IDCRP is committed to reducing the impact of infectious diseases in the military population through collaborative clinical research
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